Behaviour 2023

Oral sessions

A talk lasts 15 minutes and is followed by 3 min discussion and another 2 min between each oral session for transition between speakers and also for potential changing to another lecture hall. (Exception: invited speakers in symposia can be granted longer talk slots by the symposium organisers. You will be informed, if this applies to your talk.) Because we want to make sure that talks run smoothly in parallel in several lecture halls, session chairs will strictly time the talks.

Talks can be uploaded to the cloud prior to the congress using the links that have been sent out to all presenters. Each day from 10:00 to 17:00 there will be a helper in the speaker's preparation room (lecture hall 6) to assist you if you would like to test your presentation on our system. Regardless if you have already uploaded your presentation in the cloud, we strongly advise you to bring your talk on a USB flash drive as a back-up.

It is important that presentation files are named in a systematic fashion: “presenter_symposium-letter/session-topic.file”. Examples: Wang_AH.ppt or Garcia_Foraging.pdf

Talks will be run on a Windows computer and the start of talks as well as transition between them will be organized by our team members. Due to the large amount of parallel sessions it is important we stick to the schedule. Therefore, there will be no possibility of connecting your own computer to the projector. We will provide you with a wireless laser-pointer (or keyboard or mouse) that you can use to skip through the slides during your presentation. The talks will be deleted from our computers after the end of the congress.

Please follow the instructions below to avoid technical issues during the presentation:

• Presentations should be saved either as a PowerPoint- (.ppt) or a PDF-file (.pdf). Please save your presentation as PowerPoint Presentation 97-2007, 2010 or higher
• If your presentation contains a video or sound file, make sure the file is embedded in the presentation and does not rely on an external file location. You can come to the speaker’s preparation room to ensure the presentation is displayed correctly and runs smoothly
• Make sure to stick to 16:9 format for your slides
• Be aware that presenter view will not be available
• Make sure to only use fonts that are available on the basic Microsoft Windows installation
  • If you intend to use special fonts, you need to save these fonts together with your presentation. Therefore, click on “tools”, then “options”, then “save” and check the box “embed true type fonts” before saving the presentation
• If you prepared your presentation on a non-Windows operating system (e.g. MacOS or Linux), please come to the speaker´s preparation room to test for compatibility issued before your talk

When preparing your presentation, please make sure that is it accessible for everyone. Thus, please:

• Ensure that font size is big enough to be read easily (font size > 16)
• Ensure that there is enough contrast between background and font/images
• Ensure that the resolution of the images in your presentation is sufficient
• Ensure that information conveyed through colour, e.g. in a graph, is colour-blind friendly (e.g. see these tips https://support.microsoft.com/)
• Use page numbering, so people can easily refer to your slide in their questions

If you don't want the content of your presentation to be shared, please add a crossed out twitter sign to your slides to let other participants know.

Posters

Posters should be in portrait/vertical format and we recommend A0 format, which equals 84,1cm x 118,9cm. Posters can’t be bigger than 115cm x 145cm. Posters will be attached to the poster walls with pushpins, provided by us.

Poster ID’s will be communicated to poster presenters before the congress. These numbers correspond to the location of your poster as well as the day that you will present your poster. The exact schedule can be found on the website (schedule and link soon to follow). Posters have to be hung up before 15:00 on Tuesday 15th of August and will be discarded if they have not been removed by 15:00 on Saturday 19th of August.

Presenters are asked to stand next to their poster on the assigned evening (either Tuesday, August 15th, or Thursday, August 17th) from 18:15 to 20:00.

When preparing your poster, please make sure that is it accessible for everyone:

• Ensure that font size is big enough to be read easily
• Ensure that there is enough contrast between background and font/images
• Ensure that information conveyed through colour, e.g. in a graph, is colour-blind friendly (you can find tips here https://www.animateyour.science)

Instructions for symposium conveners

Symposium conveners will be chairing their symposium and will give a short 8 minute introduction (6 minutes talk + 2 minutes discussion, if needed) to the topic. The formatting instructions for oral sessions as described above also apply to the symposium introductions (apart from the duration and question time). After the 8 minute introduction, there will be a 2 minute break to switch to the first presenter. The introduction can be either given by only one symposium conveners or talk times can be shared.

The introductory presentation can be used to:

• introduce the audience to the overall topic of the symposium
• point out knowledge gaps or debates that should be covered in the symposium
• introduce the symposium conveners own links to the topic or their research
• briefly introduce the speakers that are going to present in the symposium and their research questions

Symposium conveners will be responsible for hosting their session, transitioning between speakers and moderating question sessions after each talk. Sounds will aid with keeping track of the timing of the talks and helpers will take care of the technical aspects of the presentation.

Instructions for session chairs

Attendees that volunteered to host a session and have been assigned to a session as a chair (see schedule) are responsible for hosting this session. This includes transitioning between speakers and moderating question sessions after each talk. There is no thorough introduction of speakers necessary and possible, just a short bridging between talks to indicate the start of the upcoming talk. It is particularly important that speakers stick to their time, so chairs are expected to ensure that speakers stop in time to allow a smooth transition for the next speaker. There is no need to take time though, as in each lecture hall sounds will aid with keeping track of the timing of the talks and our helpers will take care of all technical aspects of the presentation.